And so more users than ever are navigating intranets from mobile devices. Company Intranet Examples. Static, unchanging content is boring and quickly becomes disengaging. Why HR Intranet Is Important More Than Ever. The standard 9 to 5 office worker is fast becoming a thing of the past. Keep it simple. And research tells us team chat can boost productivity, enhance customer service, and support easy resolution of queries. Teams are free to manage their own pages. Follow the same process for other departments and any centralized data that all staff need to access. Engaging staff with vibrant images is a great way to entice them to explore the content further. It provides an overview of the entire site. Quite simply, intranets allow for a more efficient exchange of information and data across the organization. On the smaller screen format, they work much better than mega menus. However, these can also quickly become unwieldy with big, long descriptions. Last, but not least point at our list of intranet design examples is actually not the design itself, it's the design analytics. - Tricia Scott, Global Intranet Manager, Travelex. What is an intranet? You may be saying to yourself, a corporate intranet sounds great, but how will it fit into my companys day-to-day activities? Great question. Provides better support: Departments can post important forms (e.g., HR forms and documents) and let intranets serve as the primary engagement point for support processes, such as IT help desks or HR open enrollment. Your intranet can be a one-stop-shop for all the key housekeeping services your employees need. And it promotes a friendlier, more people-focused company culture. Having a dynamic intranet is an important advantage because the parallels between superior employee experiences and business performance are striking. Easy to set up, intranet-based polls and surveys save time and cut down on external consultants costs. Improves efficiency: Intranet virtually eliminates the need for cumbersome email workflows that waste time and lead to version issues and confusion. Clinked. Pack as much information as you can into easily digestible bites. They can also create and post surveys and pollsfor example, what type of cake should we get to celebrate Susans birthday?. Instead, updates and information can be found on employees phones or tablets. The intranets home page sets the standard for your whole intranet. Communicate the purpose of the intranet with emphasis on your organisation's needs. From the home page of the intranet, choose "New" > "List" in the menu. Naming the intranet. A site map identifies the overall structure of your intranet site. This type of announcement email has the purpose of introducing a new business or location. This number is high because many businesses make their intranet homepage a default page when employees open their browsers. Include the name and images of the product, the launch date, and the main benefits. If you are short on time or lack confidence in your technical ability, then intranet templates are the perfect solution. If you want to get really creative with your intranet design, then you will love the custom CSS feature. Employees can upload pictures from a corporate event and share them with the whole company. The intranet example forum below is particularly useful for companies with geographically spread workforces or large numbers of remote workers. When it comes to the intranet, it's hard to top Happeo, an all-in-one intranet solution that makes it easy to create, share, and find information. Its time to refine the design of your new intranet. In the past . Here are 11 intranet best practices to help you find and implement the right software solution for your organization: 1. Instead, pick a format that works well on both the web and mobiles. Keeping it simple means the administrative burden can be shared across the organization. Do away with multiple logins and the need for lots of open screens and apps running simultaneously. Make sure buttons and menus are finger-friendly. It also allows a company to reach out to an existing customer base . Content is hidden from the user until they click, and an expandable menu appears. Give it a name and hit Create. Graphic or text clues ensure employees understand where they are on the site and how pages are connected. Simply turn it back on when you are ready. Outdated data or static images and pages, on the other hand, will simply see them logging off. For example, by surfacing information, enabling users to perform an action or access a tool. Take our workplace Zodiac quiz to find out! Internal Communication Examples of Leadership Comms. I always put a lot of effort into such emails, because I am truly thankful for the work of my team members. Anyone can share, comment, and provide feedback. Using category labels like How do I or I need to can improve discoverability. A powerful search function ensures workers can locate just about any information they need. Faster and more accurate, automated workflows make life simpler. This enables connected workflows and easy data retrieval. To create a web part, from any site or page in SharePoint, click Gear Icon > Add an app. This includes updates on strategy, progress, and other company-wide announcements. What Should You Look For With a Company Intranet? It could be a snapshot survey to gauge opinion on a particular issue or initiative. Employees can connect with colleagues in a team or project setting as well individually. Well-thought-through product announcements will help increase feature awareness and engage users with new functionality. Display business updates or alerts. Ideally, it should be possible to navigate the most important information without having to search. Alternatively, use embedded Google Workspace or Office 365 apps to create your forms. Embed Google Workspace or Office 365 apps directly in your intranet for live data sharing and real-time collaboration. So what does a well-designed intranet look like? The intention of this feed is to publish various recognition announcementssuch as appreciation posts, automated birthday and work anniversary congratulations, and more. Whats more, it doesnt have to be all about work, all of the time. This does not mean, of course, that intranets are deployed for no underlying rationale or only for collaboration and interactivity purposes. We continue to work hard to empower people at every level of the organization to engage across Microsoft 365, and we're excited to announce new capabilities even more capabilities across the entire intelligent . Uploading video content is easy with an intranet. Theres only one way to find out ask them. There are a few elements that we recommend for a successful launch day. And an attention-grabbing home page will draw users in, so make sure yours packs a punch. Give your green credentials a boost by doing away with paper-based systems or complicated email processes. Leaders can identify gaps, plan knowledge sharing, talent scout, and prepare for succession planning. What Is an IntranetAnd Why Should You Have One? The user instinctively knows they can click on the link for more detailed information. Custom integrations mean employees dont waste time switching between different platforms and logins. Do away with complicated track changes and emailed versions of documents. Analyze and adapt changes. It means staff can communicate and collaborate in real-time even if they are many thousands of miles apart. Offers advanced security and protection. We start this chapter by looking at best practice trends in IA. To get started on your site map, gather together a small group of internal stakeholders and a whiteboard. Available on. New employee announcement sample 2: Good morning everyone, I have some great news to share. Simple to use, CSS makes designing your intranet page easy, including colors, fonts, margins, and layout. Company news and announcements. It can be extremely valuable for health care companies to use their intranets to focus on employee recognition and rewards. Intranets have now been around since the 1990s. Consider naming your intranet. Harness the power of Google and Microsoft in one platform with universal access for all staff. Regularly reviewing content to ensure its still relevant and up to date is another critical aspect of intranet management. Here is an administration example taken from a MyHub Intranet site. Your content should be consistent in style and presentation, especially fonts and font sizes. 2. Each employee and location have insights into what is happening throughout the company, regardless of where they are located. How Has Intranet Technology and the Workplace Changed? Announce your new product Send it 1 week before the launch. Companies use intranet forums to brainstorm ideas, share insights, and support project work. An inspiring visual design has an immediate impact. Idea #21: Connect with virtual employees through video conference. Intranets offer a range of solutions to businesses of all sizes and in all sectors. This also opens up a whole range of options. As companies shift to remote working models, leaders must take cognizance of their impact on the overall employee experience. Therefore, its a good idea to put all the vital information on the left-hand side of the intranet page. When it comes to culture-building platforms, communication is key. 9 Company Intranet Examples. Whats more, if theres an internal restructuring, then the intranet also has to be reconfigured. Analytics: Many corporate intranets today simply dont have the capabilities to report on employee activity metrics. Specialist Services Organisation. All the best-of-breed intranets have a simple, minimalist look that is easy on the eye. Employees can self-manage their profiles, updating and refreshing the information as required. The intranet was, as such, of little value to employees, if not a waste of resources. Colorful and bright, the impact is immediate, and it draws you into the site in an engaging way. [Employee name] will be joining us on [start date] as a [role title] on the [team or department], reporting to [direct supervisor]. Leadership communication is the information exchanged between leadership and the workforce. Say, for example, you want to change the color scheme in line with your new corporate image. Regularly refresh the content of the home page. Site navigation is fundamental to a successful intranet. Users simply click on the tab for a full menu of options. In this example, they have the latest company news clearly positioned below the main intranet banner. Johnson & Johnson is the world's largest healthcare company. We'd love to chat with you more about how HR Cloud can help you create an Exceptional Onboarding Experience. Tried and tested, intranet templates mean your intranet can be up and running in just a few hours. One that meets the customers needs at the right price and with minimum risk to your web development agency. Whatever the case, develop branding guidelines to ensure that all-important consistency and uniformity to your intranet presentation. Search filters should include tags, headlines, authors, and teams. The best video content has a clear focus and is short and sweet. And thats why accurate, descriptive headings are so important. Test out the intranet design on smartphones and tablets before going live. The best way to retain great employees is to ask them what they like about their jobs and what the company can do to improve their work environment. There are two columns with different sections for each product area. As the trend towards remote working increases, you may find the team chat becomes the new water cooler. How about mixing things up and using videos, webinars or wikis from time to time. Higher-ups and CEOs use company intranets to connect with staff, and managers use it to track projects and communicate with team members. To ensure that the right information reaches your workers, use an analytics platform that will collect data about user engagement. Use the intranets intuitive forms builder to create your own employee engagement surveys. Before you can even begin to choose an intranet solution, you have to figure out what it needs to achieve for your organization. Click the "+" sign, then choose List. Step 2: Write an Internal Job Ad. This experience makes communication and collaboration fun. For example, Ben in Marketing should not be able to access private payroll information. This email is in which you share the name, images, and details of your product. And its also possible to embed hyperlinks or iframes directly in the intranet. Use them to add or delete users and assign permission rights. The user is drawn in and is invited to explore further. The example below shows an embedded Office 365 Excel spreadsheet. Announce your new release with a product email - Send it 5 days before the product launch. Employee recognition softwareempowers every employee to recognize and be recognized on an equal playing field. Set up a system of subscriptions and notifications, so members never miss out on vital updates. The goal of its recent redesign was to better unite the digital-workplace ecosystem and drive a one-stop experience for employees.. Home is a launching point for finding information and accessing other tools in Johnson & Johnson's digital-workplace ecosystem. And it means administrators have complete control over the presentation of intranet content. Accordions and expanding text are perfect for mobile-responsive intranets. Workers can connect via live chat. Download Examples Press kit. Two heads are always better than one, and forums are a great place for employees to collaborate. Given the sensitive nature of the intranet information, its likely some pages will need to be secure. Include intranet employee profiles that highlight workers' knowledge and expertise. Simple, straightforward administration tools are a must. Even non-technical staff will find intranet management easy. Videos are a valuable communication channel in the context of onboarding, knowledge sharing, and training and development. Heres an example: sub-heading Travel Policies > Hotel Expenses (hyperlink). A clunky, After two months of hard work and dedication, we are delighted to officially announce the launch. That high-res, glossy sales brochure may not be viable for your sales reps on the road. 2 The personalised intranet homepage. From quick tips and how-to tutorials to CEO vlogs, the possibilities are endless. Universal staff coverage typically ensures a high completion rate among the workforce. The main button the call to action invites employees to access online chat. We'd love to chat with you more about how HR Cloud can grow your business. In addition to interaction and collaboration benefits, your intranet serves as an excellent platform for company-wide communication from upper level staff members. According to the SHRM/GloboforceEmployee RecognitionSurvey, peer-to-peer recognitionis 35.7% more likely to have a positive impact on financial results than manager-only recognition. Or make it completely mysterious. And make sure you mix things up. Whatever the particular pain point is in your organization whether it is communications, employee engagement or managing information like a great many other companies before you, youll find that the intranet quickly becomes an essential part of your business operations. Its a simpler and more effective way of getting things done. About Press Ganey. Intranet welcome message example 4: Staff handbook. However, the most common and important types are in-app messages, emails, and social media posts. Most people prefer images and diagrams over big blocks of text. Whether it's sparking excitement with a pre-launch strategy or saving all the fun for the big . This means companies arent able to measure employee engagement or other important usage trends in order to determine whether or not their intranet is truly improving company culture. Even better, no great technical expertise is needed. Employees shouldnt have to work hard to read the text or locate information, so be careful in the choices you make. A company is not a company without its people and mostintranetsare about the people. The example below uses a well-chosen, high-res banner image that is a beautiful photo in itself and reflects what the company is all about. Upload photos or images relevant to your business. The traditional Intranet was created as a private network for internal communications within a company or learning institution. Many companies have set up an onboarding section to make life easier for new starters. Fast forward 20 years and youve got a digital-, collaboration- and interaction-oriented workplace. This is an important distinctiona recent. In the post-pandemic digital workplace, intranet forums support faster decision-making and increased agility. Nowadays, its essential to have a mobile-responsive intranet. Page permissions restrict who can create and edit content. Always test it on a mobile device if you can beforehand. Essentially, intranets are increasingly used to ensure strategic alignment, achieveemployee engagement, and act as corporate memories. The onset of the COVID-19 pandemic has led to the creation of the Crisis Communication template. Here is an administration example taken from a MyHub Intranet site. HR will have a parent page, which will be the gateway to all HR informationand data. Some solutions load all the content in one go, and this can slow down page load times, frustrating your users. Easily embed assets and have centralized permissions applied. The interactivity features so commonly today were virtually unknown. When youre using a company intranet for the first time, it may be difficult to distinguish what makes a good intranet. Keeping it simple and straightforward for end users is more likely to result in an intranet that is popular with staff and gets used on a daily basis. However, often its a different story with their internal versions. It's with pleasure that I announce James (Jim) Brown will be joining our team as a sales manager on 21 January! A staff directory connects employees right across your organization, including remote or non-desk workers. Make it engaging. Site page permissions can be set by job title, department, or location. Visually engaging, they welcome users to the page. If its not readily apparent, then you probably need to head back to first base. Managers also have more central oversight of the teams collective skills with employee profiles. JPEGs or PNGs are the best choices. As a result, many companies have opted instead for a task-based approach to intranet navigation. The answer is probably too much. And less important content such as hyperlinks and social media feeds work well in narrower columns on the right-hand side. We cover best practice considerations, and what you should keep in mind. Share files securely with internal or external contacts and take advantage of the bulk document upload and download tools. And within those Channels, we can choose to make a permanent announcement and pin it at the top, or an article, for longer content, or a . Streamline approvals and business processes with digital workflows. More and more employees are working flexibly, and a mobile-responsive intranet ensures they remain productive whatever their location. 5. The site map has to make sense in the context of the organization. It is my great pleasure to announce that he will be joining us in the . In the intranet example below, the organization has given the site a name: The Hub. This helps with developing an identity for the intranet and positions what the site is all about. . Apart from representing the organization's corporate branding, one great thing about this Intranet is that it shows all the tools needed by employees in a single view. Try not to fall into the trap of copying and pasting directly into the intranet without adjusting the font. . SharePoint news, available in SharePoint Online and SharePoint Server 2019, enables you to communicate company updates, announcements, personnel news, and more in rich layouts with graphics, links, and embedded content. Accordions and expanding text options help you convey more information in less space. Explaining the value of your product is an essential part of your communication. From booking holidays, adding a new supplier on the system to ordering stationery, the intranet is faster and more efficient. "It is my privilege to promote [employee name] to [new job title].". Push notifications: Instant alerts help workers see new updates, including new project assignments or tasks, content updates, and specific conversation threads. Six Real Company Intranet Examples, and Why They Work. For maximum effect, the golden rule is to keep it simple. 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